If you’re a small- to medium-sized business (SMB), you know how important it is to use resources wisely. Your organisation doesn’t have the budget or the support staff for every gadget and service under the sun, so the tools and services you choose need to do a lot at a minimal cost. One tool that every SMB needs is the multifunction printer (MFP). Here are three reasons why your business needs an MFP.
Reduce Space and Expense
With an MFP, you have just one device that does all of your printing, scanning, and faxing. This is the primary benefit of an MFP: reducing from three machines to one saves you space, cost on the purchase price and on your electric bill. With only one device by one manufacturer to service and support, you’ll also save money on service, repairs, and consumables, such as toner. You’re also likely to experience less downtime with only one device to worry about.
Printing, scanning, and faxing are the bread and butter of MFPs, but modern MFPs can do much more. They can scan a stack of pages from a feeder, scan and print double-sided, staple, hole-punch, and collate. Today’s MFPs are network- and internet-enabled devices that can receive jobs from all sorts of devices (including mobile), create PDFs and emails, send faxes, and run automated workflows. By incorporating specialised software, MFPs can even digitize and automate processes that used to be done manually using paper copies. These productivity enhancements can be game-changers for small businesses.
Control Costs by Tracking Printing
Although you may trust your employees not to print a 600-page novel on the company printer, if you’re not tracking it, people may take advantage. Today’s MFPs are enabled to work with certain applications to track user printing regardless of the device the user is printing from, which will help you keep costs down. Robust tracking applications will also give insight into print volume and printing trends, meaning you’ll never get caught without toner again!
An MFP is an ideal solution for SMBs looking to reduce equipment space and expense, increase productivity, and benefit from tracking printing. For more information about how MFPs can help your small- to medium-sized business or to determine which one will work best for your Sydney company, contact Orion Print Management today.